One of the greatest paradoxes of the present times is that technology which is supposed to reduce effort and time spent by people on different activities is also responsible for making them busier than ever, while achieving lesser in terms of productivity. Time management skills are acquired by successful people with experience and by use of smart technology tools. Realizing the need for being more productive in today’s competitive world, several smart applications have been developed that can help one to work in an efficient and productive manner within the limited time at his or her disposal.
It has been reported that many people spend hours checking various email accounts, replying and responding to mails. How many of these mails are really important and how many are interesting forwards or spam is a well-known matter. Yet people get distracted from the regular work and lose focus and concentration on the task. This makes you spend more time on the actual task than what had been planned for. You can better manage time by using mailing tools such as Gmail which allows a user to access different mailboxes with a single login thus cutting down on time spent on checking different mail accounts.
Sometimes people overlook the importance of technology in time management and productivity. Poor security systems, purchasing decisions based on price alone can result in loss of data or compromise its safety. However it should be noted that such poor decisions can result in adverse impact on the productivity of an organization. By not investing in sound technology measures for security and backup, just imagine the amount of time and effort that will have to be spent to recover crucial data in the case of the loss of data owing to a security threat. Tools that provide automated backup and recovery of data should be a part of the organization’s data security strategy.
Managing and scheduling appointments can be done more reliably by using applications such as Google Calendar or Time Trade. These are great tools to enhance your productivity and can help you to manage time in a smart and effective way. Anything that can be easily automated should be done so, rather than manually. You can choose to set reminders for your important appointments as per your choice and convenience. If you are a user who works frequently on different laptops and smart phones, there are applications such as Google Calendar Sync that interfaces with other calendar tools on different devices and synchronizes all your calendar entries.
Another activity that is very important and critical to ensure personal data safety is creating and managing passwords to multiple platforms. Tools such as Roboform fulfill a much needed requirement in this area. Since the tool manages all your login and password information, you do not have to spend time on this activity any more, allowing you to be more productive and creative. Incorporate technology tools into your work life and watch the substantial improvement in your time management skills.